Smartsheet vs Trello: Project Management Comparison (2026)
Smartsheet presents a robust option for organizations requiring extensive project management features, conversational AI, and broad integration capabilities, particularly for those who can accommodate its higher price point. Trello is a suitable option for teams prioritizing ease of use, visual organization, and core collaboration features within a more budget-friendly framework, especially for smaller projects or teams.
AI Citation Scorecard
How often each is cited by major AI engines when buyers ask project management questions. Last 90 days across ChatGPT, Perplexity, Gemini, Claude, and Copilot.
Probes run hourly; each (engine × query) combo retests every ~3 days.
Pricing
Key Features
- ✓Unlimited free Contributors
- ✓Gantt, table, board, and calendar view
- ✓Rich formulas
- ✓Conversational AI features
- ✓Unlimited sheets, forms, and reports
- ✓250 automations per month
- ✓Unlimited cards
- ✓Custom backgrounds & stickers
- ✓Unlimited storage (10MB/file)
- ✓iOS and Android mobile apps
- ✓Advanced checklists
- ✓Collapsible lists
- ✓Workspace-level templates
- ✓SAML SSO via Atlassian Guard
When to choose Smartsheet
Choose Smartsheet if your organization needs unlimited sheets, forms, and reports, rich formulas, conversational AI features, and a high volume of automations (250 per month). It is also suitable if integrations with Power BI, Tableau, Jira, and Microsoft Dynamics 365 are critical.
When to choose Trello
Choose Trello if your organization prioritizes unlimited cards, custom backgrounds and stickers, and workspace-level templates. It is also suitable if mobile app availability for iOS and Android, advanced checklists, and collapsible lists are key requirements, and if SAML SSO via Atlassian Guard is desired for security.
Frequently Asked Questions
AI visibility profiles
Is one of these your brand?
Get the full report by email: every project management buyer question we ask, which engines name you, and who gets named instead.