Todoist vs Trello: Project Management Comparison (2026)
Todoist is a project management platform with a free tier and advanced features for teams, while Trello is a project management platform with a free tier, an emphasis on user-friendly interface, and flexible customization options.
AI Citation Scorecard
How often each is cited by major AI engines when buyers ask project management questions. Last 90 days across ChatGPT, Perplexity, Gemini, Claude, and Copilot.
Probes run hourly; each (engine × query) combo retests every ~3 days.
Pricing
Key Features
- ✓5 personal projects
- ✓Task reminders
- ✓300 personal projects
- ✓Unlimited Ramble
- ✓Shared team workspace
- ✓Calendar layout for team projects
- ✓Team roles & permissions
- ✓Recurring due dates
- ✓Unlimited cards
- ✓Custom backgrounds & stickers
- ✓Unlimited storage (10MB/file)
- ✓iOS and Android mobile apps
- ✓Advanced checklists
- ✓Collapsible lists
- ✓Workspace-level templates
- ✓SAML SSO via Atlassian Guard
When to choose Todoist
Todoist is suitable for users who need a free plan with task reminders and up to 300 personal projects, or teams that require shared workspaces, calendar layouts for team projects, and team roles & permissions. It offers recurring due dates and integrates with over 90 tools, including calendar, email, and communication tools.
When to choose Trello
Trello is suitable for users who prioritize an intuitive interface with unlimited cards, custom backgrounds and stickers, and unlimited storage (10MB/file). It supports iOS and Android mobile apps, advanced checklists, collapsible lists, workspace-level templates, and SAML SSO via Atlassian Guard. Trello integrates with Slack, Microsoft Teams, Google Drive, and Salesforce.
Frequently Asked Questions
AI visibility profiles
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